Information For Event Planners
Information For Event Planners
We want to help you ensure your event goes as perfectly as possible. This prep-list is your one-stop-shop for making that happen: promotional materials, photos, and equipment specifications—everything is outlined to simplify the event planner’s job. Please do not hesitate to contact us if you require further information.
SPEAKER PHOTOS
If you would like to use pictures of Najwa when publicizing the event, please choose from the photos at the bottom of this page.
PRE-EVENT PREPARATION CALL
In order to better understand the context and purpose of your event, including your participants’ needs, a 30 to 60‑minute teleconference will be scheduled to facilitate event and conference planning. Please let us know when you’d like to chat here.
REQUIRED AUDIOVISUAL AIDS AND EQUIPMENT
1 LAPEL-MICROPHONE with new batteries (required only for groups of 30 or more participants)
Screen + Canon Projector + VGA adapter (for MAC laptop)
Najwa uses her personal laptop during conferences and keynotes; she also brings a copy of the presentation on a USB key as backup
Surround sound speakers for music and videos played throughout keynote (sound quality must be appropriate for the size of the room/type of room)
An audio cable must be available on stage. IMPORTANT: Music and videos are embedded in Najwa’s PowerPoint Presentation; therefore, an audio cable that connects the laptop to the sound system must be readily available before the talk.
A stage or platform (depending on room size) to ensure that all participants can see Najwa. Conversely, the stage must also be set up so that Najwa can see and connect with the audience as well.
To ensure proximity, the stage should not be any further than 6 feet away from the audience. Ceilings should be at least 9 feet high (to accommodate certain props if applicable). If either of these poses a problem, please advise during the teleconference.
Najwa’s laptop must be on stage during the entire talk as opposed to off stage or next to a sound console. All necessary cables should also be on stage.
Lighting must be appropriate for the room and must not project towards the screen (to avoid glare). Room lighting (over the audience) must be set between 80 to 100% to facilitate interaction, particularly during audience participation. Do not dim the lights.
Najwa provides her own remote with volume control for music and videos.
Najwa does not require the use of a podium or lectern; please remove them from the stage prior to the conference.
Room Temperature: We want everyone to be as comfortable as possible. Depending on its size, it can take up to 2 hours for a room to reach an ideal temperature; therefore, it is recommended to adjust the room temperature anywhere between 19.5⁰C and 20.5⁰C (67 to 69⁰F) before the start of the presentation.
PARTICIPANT INFORMATION
Speaker and audience should be in close proximity to facilitate interaction. Please direct participants towards the front of the room to avoid empty spaces.
In smaller, round-table settings, please advise participants to sit on one side of the table (in the shape of a half-moon) so that all participants have a good view of the speaker and the screen.
If you are planning on scheduling the conference during a meal, please let us know so that activities can be planned accordingly.
ADDITIONAL MATERIAL
2 water bottles or 2 glasses of water available on stage during the talk
A small table should be placed at the front of the stage for the speaker’s material
A merchandising table should be located close to the front of the stage. The sales of books and materials will ensure strategies are remembered and built on after the conference.
Note: if some items are unavailable or if certain requests cannot be accommodated, please let us know as soon as possible.
SPEAKER’S BIO
Najwa Zebian: Creator, Speaker, Best-Selling Author
As a high school teacher, Najwa has spoken at multiple schools about poetry, diversity, inclusion, education, equity, culture and more. She has a Bachelor in Education, Masters in Education and is currently a Doctorate in Educational Leadership candidate, on leave from teaching. Najwa’s unique journey of breaking out of the mold that society and culture suffocated her with has been an inspiration to millions worldwide- many of which have chosen to have her words tattooed on their bodies. Her ability to articulate soul-deep feelings is what sets her apart from the rest of the world. That uniqueness coupled with her extensive knowledge on educational pedagogy and teaching in a manner that effectively educates makes her a powerhouse in the field. Through her three books, her podcast (Stories of the Soul) and her own digital school (Soul Academy), she continues to give a voice to countless souls out there aching to be heard.
Please note: The speaker’s bio may be adapted for the purposes of introducing her. It can be modified depending on the nature of the event and the type of audience. Please contact us if you would like us to suggest modifications or if you have any questions.
